Management Functions

Management Functions

Planning

Definition

In this function it establishes goals and objectives to pursue during a future period. The planning function spans all levels of management. Top managers are involved in strategic planning that sets board, long-range goals for an organization. These goals become the basis for short-range, annual operational planning; during which top and middle managers determine specific departmental objectives that will help the organization makes progress toward the broader, long-range goals.

How to communicate?

Managers must communicate with their superiors to gain approval of their plan before executing it; this communication is called upward communication. After gaining the approval from their superiors of their plan, managers must share their plan with the employees or people beneath them; this flow of communication is called downward communication.

What types of communication to use?

With the superiors, I think the manager could perhaps call for a meeting with their supervisors. When communicating with the employees or people on the same level, I think written communication would be best, sending emails, memos, etc.

Organising

Definition

In this function it typically follows planning and reflects how the organization tries to accomplish its goals and objectives. In relation to the structure of a company, organizing involves the assignment of tasks, the grouping of tasks into departments and the allocation of resources to departments. Organizing also involves establishing the flow of authority and communication between position and levels within the organization. Top manager performs these activities. Like wise middle manager and supervisors organize the tasks to create positions within their departments. Job analysis and job design activities are organizing function.

How to communicate?

I think the best way is to use oral communication as this would make the employee easier to know right away. I think visual communication is not the best idea because some of the employee might not paying attention or  could not see properly.

Directing

Definition

This function, directing is also referred to as leading, it involves influencing division, departments, and individual staff members to accomplish the organization's goals and objectives.

How to communicate?

The type of communication that is the most effective would have to be oral communication again. This makes the management easier because in verbal communication, the employee can clear his/her doubt right away but visual communication might make the employee complicated.

Controlling

Definition

Manager performing the controlling management function translate organizational goals and objectives into performance standards for divisions, department and individual position. Controlling also involves assessing actual performance against standards to determine whether the organization is on target to reach its goals and taking corrective actions as necessary. Managers practicing the evaluative component of controlling assess how well the organization has achieved its objectives.

How to communicate?

Written communication, oral communication or visual communication could work quite well in this type of situation. The manager could  send an email to the employee which is not time consuming.